How can organisations enhance security while managing user identities efficiently? It is essential for securing access to systems, applications, and data. These tools streamline user authentication, authorisation, and lifecycle management, ensuring compliance and reducing risks associated with unauthorised access.
Designed to support modern IT environments, they integrate seamlessly with cloud, on-premises, and hybrid systems. By leveraging advanced features like multi-factor authentication and role-based access control, organisations can safeguard sensitive information and improve operational efficiency.
In this blog, we will take a look at the Top 10 Identity Management Tools for Organisations
What are Identify Management Tools?
Identity Management Tools (IMTs) are applications defined to increase, authenticate, and regulate an organisation’s access rights. They allow certain people to access the right materials as and when they need them while at the same time protecting proprietary information from intruders. These include user management, identity federation which involves SSO, identity assertion, and identity administration such as MFA and RBAC.
The IMTs are of great importance in organisations because they help in improving cybersecurity compliance through utilizing the least privilege access, auditing user activity and preventing breaches. They also enhance operational efficiency particularly through the automation of common access management exercises including adoption, termination, and password change exercises. Also, these tools assist firms under legal requirements such as GDPR, HIPAA, and SOX through giving auditable trails and accreditations of access.
Some of the best known IMTs are Okta, Microsoft Entra ID, CyberArk, and SailPoint. All of these tools serve the needs of the broad business spectrum including start-ups, small business, and the colossal corporate structures, with effective and safe identification management.
How do Identity Management Tools work?
Identity Management Tools (IMT) serves the purpose of overseeing and regulating the identity of its user’s in order to provide safe access points to an organization’s assets. Here’s how they operate:
- Authentication: These tools authenticate users through identities such as Passwords, Biometrics, and Multi Factor Authentication (MFA). For example, a user logs in the system using a password along with a one-time code that can be received using SMS.
- Authorization: After the user is authenticated, the tool checks the role and access rights of the user to decide what resource he or she can access. This comes in the form of Role-Based Access Control (RBAC) or attribute based policies.
- Provisioning and Deprovisioning: IAM tools create, modify and delete user accounts, concurrently across multiple systems when the users are being hired, promoted, transferred or dismissed.
- Monitoring and Reporting: Some of them monitor user interactions, identify suspicious actions, and create activity logs to adhere to rules, such as GDPR or HIPAA.
Key Benefits Of using Identity Management Tools
Firstly, they enhance security because only the accredited personnel can interact with those systems and information. It has control risks such as the data breaches, insider threats reduced by facility such as MFA, adaptive access control, and the utilization of robust endpoint security software.
Second, it optimises workflow because the tools do things that otherwise would be done manually such as creating user accounts, passwords, and roles of employees. This decreases the amount of work that IT does, also easing the processes of hiring employees and letting them go.
Third, Identity Management Tools aid in compliance with laws such as GDPR as well as HIPAA, and SOX through maintaining correct audit trails and controlling the access policy.
Furthermore, they improve user efficiency by making multiple login/authentication (SSO) easier through application authentication.
Last, these tools help to scale, they offer the architectural flexibility and means to operate identities in hybrid or cloud environments.
List of Top 10 Identity Management Tools for Organisations
1. Okta Workforce Identity
Okta is a leading cloud-based IAM service designed to streamline user access and enhance security across an organisation’s digital landscape. Its core features include adaptive multi-factor authentication (MFA), single sign-on (SSO), and lifecycle management.
Okta offers seamless integration with thousands of applications, simplifying the process of managing identities across multiple platforms. Its Universal Directory provides a centralised hub for user data, ensuring consistency and efficiency. Okta’s lifecycle management automates user provisioning and deprovisioning, aligning with HR systems to keep user information updated across platforms.
Additionally, Okta’s robust security framework allows for granular access controls and adaptive authentication based on contextual factors like location and device. With extensive integrations and scalability, Okta is particularly favored by enterprises looking for a flexible IAM solution that can grow with their needs.
Features
- Seamless integration with thousands of applications.
- Adaptive Multi-Factor Authentication (MFA) for robust security.
- Lifecycle management with automated provisioning and deprovisioning.
- Universal Directory for centralised user data management.
- Scalable for enterprises of all sizes.
- Extensive API support for custom workflows.
Cons
- Expensive for small businesses or startups.
- Limited offline functionality.
- Integration complexity with non-standard systems.
Pricing
- Single Sign-On –
- SSO: $2 per user per month.
- Multi-Factor Authentication
- MFA: $3 per user/month.
- Adaptive MFA: $6 per user per month.
- Universal Directory: $2 per user per month.
- Lifecycle Management: $4 per user per month.
- API Access Management: $2 per user per month.
- Device Access: $4 per user per month.
- Okta Privileged Access: $14 per resource unit per month.
- Advanced Server Access: $15 per server per month.
- Access Gateway: $3 per user per month.
- Workflows –
- Light: $4 per user per month up to 50 flows.
- Medium: $5 per user per month up to 150 flows.
- Unlimited: $6 per user per month unlimited flows.
- Identity Governance –
- Light: $9 per user per month up to 50 flows.
- Medium: $10 per user per month up to 150 flows.
- Unlimited: $11 per user per month unlimited flows.
- Identity Threat Protection: $4 per user per month.
2. Microsoft Entra ID (formerly Azure AD)
Microsoft Entra ID, previously known as Azure Active Directory is a very robust IAM service that is deeply intertwined with Microsoft Cloud Solutions. It enables one to be in control of users’ identity and their credentials in applications, on premise as well as applications that exist in the cloud.
Entra ID also supports Multi Factor Authentication (MFA) in addition to conditional access, where policies are applied according to the content of the request for access by the user, for instance the location or device, or risk level. This gives it flexibility to work with both on premise Active Directory environments as well as cloud resources, subsequently the user experience is not interrupted.
Inclusion of Office 365 and other Microsoft tools such as Teams makes Entra ID even more useful, especially for organizations that are already aligned to the Microsoft suite.
It also consists of an identity protection feature such as User and Entity Behavior Analytics (UEBA) that aims at identifying malicious activities in an organization. Entra ID is a perfect solution for Microsoft environment businesses to control and protect the data.
Features
- Native integration with Microsoft tools (Office 365, Azure).
- Advanced security with conditional access policies.
- Supports hybrid environments (on-premises and cloud).
- User behavior analytics for threat detection.
- Automated provisioning between AD and cloud apps.
Cons
- Dependency on the Microsoft ecosystem for full features.
- Complex configuration for beginners.
- Limited customisation compared to competitors.
Pricing
- Microsoft Entra ID P1: ₹500 per user/month.
- Microsoft Entra ID P2: ₹750 per user/month.
- Microsoft Entra Suite: ₹1000 per user/month.
3. CyberArk Identity
CyberArk Identity is an innovative IAM service intended for account protection and granting the proper access. It offers safeguard measures for the keeping of confidentiality of information, administration of user rights, and policies. A specific function that makes CyberArk unique is privileged access management that controls those users who have higher administrative rights.
The platform implements least privilege concepts that limit personnel access to systems and data to only those needed for work. Furthermore, the new solutions in CyberArk’s Identity Security portfolio include behavioral analytics, enabling one to detect non-standard actions and, thereby avoiding threats.
This product is targeted at businesses that require protecting essential infrastructure and information, satisfying multiple regulations. CyberArk is considered by large organizations for its unlimited use and primary concentration on high-value techniques and assets.
Features
- Advanced Privileged Access Management (PAM).
- Least-privilege enforcement to protect sensitive systems.
- Comprehensive session monitoring and behavioral analytics.
- Zero Trust architecture for high security.
- Integration with major cloud providers and apps.
Cons
- High cost of implementation and maintenance.
- Steep learning curve for small teams.
- Focused primarily on privileged users, not all employees.
Pricing
- CyberArk Single Sign-On: $2.00 per user per month.
- CyberArk Adaptive MFA: $3.00 per user per month.
- CyberArk Workforce Password Management: $5.00 per user per month.
- CyberArk Identity Lifecycle Management: $4.00 per user per month.
- CyberArk Identity Compliance: $5.00 per user per month.
- CyberArk Identity Flows: $5 per user per month. (Service Limits Apply)
4. SailPoint Identity Platform
SailPoint is one of the best IAM services in the market today, by offering an identity governance that encases access control. The platform leverages artificial intelligence for identity risk analysis, and recognising of potential risks for one’s organisation or company.
SailPoint provides and implements Role-Based Access Control (RBAC) and user rights where users are provided access only to what they need to, given their function in an organisation. Organisations using it enjoy features of its identity governance that include access certifications, management of roles, and audit reporting to address compliance with GDPR, HIPAA, and SOX.
It also has some other sophisticated options like file access control, which allow the organisation to observe and regulate the appropriate amount of access to materials and documents stored in files and cloud storage facilities. SailPoint automation improves effectiveness in the recommendation of access, relieving the manual endeavours and beneficial for enterprise-complex access management.
Features
- AI-driven identity analytics for access governance.
- Role-based access control (RBAC) with automated recommendations.
- Compliance reporting for GDPR, HIPAA, and SOX.
- File Access Manager for monitoring unstructured data.
- Scalable for complex enterprise environments.
Cons
- Performance issues with very large data environments.
- High initial setup cost.
- Limited visual customisation for reports.
Pricing
$825,000 for 36 months.
5. 1Password Extended Access Management (XAM)
1Password Extended Access Management (XAM) offers more than just password management. It provides comprehensive identity management capabilities across various devices and applications. XAM allows businesses to validate user identities, manage access permissions, and integrate secure authentication methods, including multi-factor authentication (MFA).
The tool enhances security by ensuring that users can only access applications from trusted devices and locations, helping organisations enforce security policies around device health and credential strength. 1Password XAM simplifies the management of employee access through its centralised platform, which supports single sign-on (SSO) and passwordless logins.
The platform is designed for enterprises that need to manage both personal and corporate devices, ensuring a smooth and secure experience for remote teams. With its intuitive interface and focus on simplicity, XAM helps businesses improve security while reducing administrative burdens.
Features
- Centralised password and identity management.
- Multi-factor authentication for secure access.
- Integration with popular apps and platforms.
- Seamless device trust policies for mobile and desktop.
- Simple interface tailored for non-technical users.
Cons
- Lacks advanced IAM features like lifecycle management.
- Limited scalability for enterprise-grade needs.
- Dependency on passwords despite the push for passwordless systems.
Pricing
- Teams Starter Pack: $19.95 per month.
- Business: $7.99 per month.
6. Cisco Duo
Cisco Duo is a popular IAM tool designed to protect organisations from unauthorized access and data breaches. Duo’s strengths lie in its strong authentication methods, including multi-factor authentication (MFA), device trust, and adaptive authentication. The platform evaluates factors such as device health, location, and user behavior to determine the appropriate level of authentication needed.
Duo’s single sign-on (SSO) functionality simplifies the login experience by allowing users to access multiple applications with a single set of credentials. The platform is particularly strong in its ability to secure access to applications, whether on-premises or in the cloud.
Duo’s security features include device attestation, anomaly detection, and a comprehensive policy engine that ensures compliance with industry standards. With its easy integration into various environments, Duo is a reliable solution for organizations looking to strengthen their security posture while maintaining ease of use.
Features
- Adaptive MFA and device health checks.
- Easy-to-use Single Sign-On (SSO) capabilities.
- Real-time security insights and monitoring.
- Secure access to both cloud and on-premises apps.
- Strong integration with networking devices.
Cons
- Performance challenges in environments with many endpoints.
- Expensive licensing for smaller organisations.
- Limited analytics compared to competitors.
Pricing
- Duo Free: Free
- Duo Essentials: $3 per user per month.
- Duo Advantage: $6 per user per month.
- Duo Premier: $9 per user per month.
7. ManageEngine AD360
ManageEngine AD360 is a comprehensive IAM suite designed to enhance security and streamline administrative tasks. It integrates tightly with Active Directory (AD) and Azure AD, making it a great choice for businesses that rely on Microsoft-based environments.
AD360’s core features include user provisioning, role-based access control (RBAC), self-service password resets, and multi-factor authentication (MFA). The platform also supports advanced auditing, helping organizations maintain compliance with regulations like GDPR, HIPAA, and SOX.
One of its standout features is its user behavior analytics (UBA), which monitors user activities and alerts administrators to potential security risks, such as insider threats or account takeovers.
AD360 also provides a self-service portal that allows users to reset their passwords, reducing the workload on IT departments. This solution is ideal for organizations looking for an integrated, cost-effective IAM tool that offers both on-premises and cloud support.
Features
- Strong integration with Active Directory and Azure AD.
- User behavior analytics (UBA) for insider threat detection.
- Multi-factor authentication (MFA) and self-service password resets.
- Centralised console for managing hybrid IT environments.
Cons
- Heavily tied to Microsoft technologies.
- Basic user interface compared to competitors.
- Limited scalability for very large enterprises.
Pricing
- ADAudit Plus: $595
- ADManager Plus: $595
- ADSelfService Plus: $745
8. AWS Identity and Access Management (IAM)
AWS Identity and Access Management (IAM) is a robust solution designed to manage user access to AWS resources securely. It enables organisations to define fine-grained access policies that dictate who can access specific AWS resources and what actions they can perform.
With IAM, businesses can create and manage users, assign them to groups, and set up detailed permissions based on roles and responsibilities. The platform integrates with AWS services to help maintain a secure cloud environment, ensuring that only authorised users can access critical systems.
IAM also supports features like multi-factor authentication (MFA) to add an extra layer of security. With granular control over user permissions, AWS IAM is essential for businesses that rely on Amazon Web Services and need to ensure secure access management across their cloud infrastructure.
Features
- Granular access control policies for AWS resources.
- Tight integration with the AWS ecosystem.
- Role-based access management for cloud users.
- Supports federated access with external identity providers.
Cons
- Limited features outside the AWS environment.
- Complex policy configuration for large setups.
- No native MFA for non-AWS applications.
Pricing
$0.20 per IAM role or user analyzed per month
9. Ping Identity
Ping Identity offers a comprehensive suite of IAM solutions focused on enterprise-level security and identity management. Known for its single sign-on (SSO) capabilities, Ping Identity simplifies the login process by providing a centralised system for managing user access to multiple applications.
It supports both cloud and on-premises systems, enabling businesses to implement flexible security measures across a hybrid infrastructure. Ping Identity also provides advanced authentication methods, including adaptive MFA, to enhance security.
Its platform offers identity federation, allowing businesses to manage user identities across different organisations securely. With features like API security and deep integration capabilities, Ping Identity is ideal for large enterprises that need to secure complex IT environments and manage a diverse set of user access needs.
Features
- Flexible deployment across hybrid and multi-cloud environments.
- Single Sign-On (SSO) for seamless user experiences.
- API security and adaptive MFA for advanced protection.
- Identity federation across partner organisations.
Cons
- High licensing costs.
- Steep learning curve for implementation.
- Limited role management customization options.
Pricing
- Essential: $20k Annually.
- Plus: $40k Annually.
- Premium: Contact sales for the pricing.
10. Rippling
Rippling is a unique IAM tool that integrates identity management with human resources (HR) systems, automating user lifecycle management. It simplifies the employee onboarding and offboarding process by automatically provisioning and deprovisioning user accounts, assigning appropriate permissions, and managing device access.
Rippling’s platform streamlines administrative tasks by ensuring that employees only have access to the resources they need based on their roles and departments. The tool also includes a best password managers and integrates with popular applications, offering a secure and user-friendly experience.
Rippling is especially beneficial for organizations looking to consolidate HR and IAM functions into one platform, improving security and operational efficiency while reducing the complexity of managing multiple systems.
Features
- Automated user provisioning and deprovisioning.
- Integration with HR systems for streamlined lifecycle management.
- Unified dashboard for managing access and devices.
- Cost-effective for small to medium businesses.
Cons
- Limited enterprise-level capabilities.
- Dependency on HR integration for full functionality.
- Lacks advanced security features like behavioral analytics.
Pricing
Custom-based pricing
Ending Thoughts
Identity management tools play a vital role in securing organisational assets by managing access to sensitive resources, enhancing cybersecurity, and streamlining user workflows. These tools ensure that only authorized individuals can access specific systems, applications, and data while enforcing security policies such as multi-factor authentication and role-based access control. They also simplify complex identity-related tasks, like onboarding, offboarding, and compliance audits, reducing administrative burdens.
With increasing threats to digital security and the rise of remote work, organizations must adopt robust identity management systems to protect their operations. Solutions like Okta, Microsoft Entra ID, and CyberArk demonstrate how these tools balance security, usability, and regulatory compliance, making them indispensable for modern enterprises seeking scalability and resilience in an ever-evolving threat landscape.
FAQs
What features should an identity management tool have?
Key features include multi-factor authentication, role-based access control, user provisioning, single sign-on (SSO), and activity monitoring.
Can identity management tools integrate with existing systems?
Yes, most tools offer seamless integration with cloud, on-premises, and hybrid IT environments.
How do identity management tools support compliance?
They enforce access policies, maintain audit trails, and help meet regulatory standards like GDPR, HIPAA, or ISO 27001.
