In the modern-day fast-paced world of digital enterprises, the ability to store, manage, and share data efficiently is what makes a business successful. Whether it is a startup or an extensive company, secure and credible cloud storage is a privilege, but it is needed. To enable collaboration, keep your files secure, and make data accessible to your team members anytime and anywhere, the right business cloud storage and file sharing providers do all of that.
With a myriad of choices available in the market, it can be difficult to make the right choice on the best solution. This is why we have compiled a detailed guide of the top file storage providers of free business cloud storage and file sharing. Maybe you require sophisticated protection, easy file-sharing, or expandable storage that can accompany your company in its growth. This list will help you to find the tool that fits your organization best.
What are Business Cloud Storage and File Sharing Providers?
Business Cloud Storage and File Sharing Providers are corporations or services that provide secure online space where businesses can store, access or manage, and share files and data online rather than just relying on local machines or physical drives. Such solutions will assist an organization in working collaboratively, securing organizational data, and making data accessible easily (often across multiple computers) wherever an organization might be located.
Benefits of Cloud Storage Solutions For Businesses
- Work Anywhere, Anytime-Use your files on any device wherever you are.
- Increases Teamwork – More than one individual may work on documents concurrently.
- Automatic Backup -Your files are not lost even when the hardware is not working
- Scalable Storage-Add storage as your business scales
- Cost-Efficient – There is no necessity to purchase costly servers or maintenance.
- Version History- View and rollback changes; recreate previous versions of files.
- Safe Sharing –Set those who can view or edit your documents
- Plays well with Tools – Compatible with productivity software and project applications.
- Environment-Friendly- Uses less paper and hardware wastage.
List of Top 12 Business Cloud Storage and File Sharing Providers
1. Google Drive for Business
Google Drive Business offers team-based, secure, and real-time cloud storage and collaborative solution with remote access across any device. Unlike generic consumer storage tools, Google Drive is deeply integrated with Google Workspace, so companies can edit documents, spreadsheets, and presentations in the same browser, organize files more intelligently, search using the power of AI, and operate with industry-leading security and compliance supported by advanced CSPM tools for enhanced cloud posture management.
An automatised synchronisation, as well as working offline and full integration with Gmail and Calendar, enable teams to keep their projects on track, even when on the road, using Google Infrastructure that has become a reliable one.
Key Features:
- There is a flexible file share with customizable permissions.
- Syncing is smooth between and among mobiles, tablets, and desktops.
- Offline access to make sure groups can function without internet connectivity
- Comprehensive security: compliant grade and encryption storage.
- The capability to work/ edit Microsoft Office documents within Drive.
- Team-owned storage with shared drives and easy-to-manage collaboration.
- Import/export PDFs, images as Docs to edit.
Pricing:
- Business Starter: ₹2,760 /user/ year
- Business Standard: ₹ 11,040 per user/year
- Business Plus: ₹1,380 per user/month
Website: https://workspace.google.com/products/drive/
2. Dropbox Business
Dropbox Business is a version of the file storage and collaboration service Dropbox targeted to teams and organizations, with more space, advanced security, and administrative controls than the personal version of Dropbox. Positioned as one of the leading cloud storage solutions for businesses, what makes it superior to other programs on the market is the seamless combination of simple file sharing in real-time and large storage (starting at 3 TB) with clever functions, such as Smart Sync and offline access to continue working at all times.
As one of the leading cloud-based enterprise solutions, its enterprise-grade management console enables managers to manage team access, activity tracking, and security to secure sensitive data through capabilities including 256-bit AES encryption and two-factor authentication, as well as remote wipe. The collaboration with the most popular tools like Microsoft 365, Google Workspace, Slack, and Zoom simplifies the workflows. The most notable ones are the possibility to share files using the password-protection mechanism, document history, scanning of documents, joint editing of documents with the help of Dropbox Paper, and comprehensive audit logs. Prices are on a per-user per-month basis and start at about 15 dollars per user monthly on the standard plan, and go up with additional features and storage requirements.
Key Features:
- Intelligent Sync and offline access to files
- Powerful security: encryption, 2FA, remote wipe
- Permission and team management on a centralised level
- Cloud workspaces should be able to collaborate in real time on one file and have access to a history of file versions.
- Integrations with Slack, Zoom, Microsoft 365, and Google Workspace
- Document scanning, Dropbox, and paper to collaborate
Pricing:
- Standard package: approximately 15 dollars per user/ month
- A higher level has advanced plans that have features and storage of up to an enterprise level, with custom pricing.
Website: https://www.dropbox.com/business
3. Microsoft OneDrive for Business
Microsoft OneDrive for Business is a safe, corporate-focused cloud-storage service that assists employees to gain access to files, save files, and teamwork on the files wherever they are. It is perfectly connected to Microsoft 365 programs such as Word, Excel, and Teams and provides real-time collaboration, enhanced sharing features, strong levels of data encryption, and compliance options.
Unlike some of its competitors, OneDrive for Business provides these users with AI-based search and the use of Microsoft Copilot features to boost productivity based on AI-assistance.
Key Features:
- Unlimited cloud storage per-user (increaseable to 5 TB)
- Real-time connection using Microsoft 365 apps
- Customizable permission-based file sharing
- Intelligent search and file suggestions
- Integration with Microsoft Copilot to work more productively
Pricing:
- Basic: $5/user/mo
- Standard: $12.50/user/month
- Premium: $20/user/month
Website: https://www.microsoft.com/en-in/microsoft-365/onedrive/onedrive-for-business
4. Box for Business
Box for Business is a compliant and secure content management platform that enables collaboration and drives productivity, and allows organizations of all sizes to work smarter. It provides unlimited storage, coherent integrations with apps like Microsoft 365 and Google Workspace, and powerful options like Box AI to summarize the content and extract the metadata.
Features such as e-signatures that are integrated, custom company branding, and the ability to secure the data with strong control features allow Box to allow teams to work effectively both internally and with third parties. It has an intuitive user experience and app integrations, making it a powerful tool to meet the needs of the contemporary business.
Key Features:
- Unlimited Cloud Cloud Storage
- Advanced Security and Enhanced Compliance
- AI Content Management
- Flawless App Connections
- Unlimited E-Signatures
- Custom Branding & Admin Controls
- Metadata Managemen
- Box Relay Automated Workflows
Pricing:
- Starter: $5 per user per month, 100 GB storage, 2 GB file upload
- Business: $15 per user, per month- Unlimited storage, 5 GB per file upload, AI features
- Business Plus: $25/user/month -Contains all the Business features as well as enhanced metadata and external collaborations
Website: https://www.box.com/
5. Sync.com
Sync.com is a secure cloud storage system that suits individuals and companies requiring storage space and privacy. Compared to other providers, at Sync.com, end-to-end encryption is the default setting, so that only you are able to access your files. It offers cross-device synchronization, an advanced sharing mechanism, and robust administration tools, which make it suitable in any professional use case involving sensitive information. Having an intuitive interface and adherence to privacy laws such as the HIPAA and GDPR, Sync.com is a good option when it comes to secure cloud storage.
Key Features:
- End-to-End Encryption: What is sent remains encrypted on your device; basically, it ensures privacy.
- Advanced Sharing Options: encrypt files witha password along with being expirable.
- Collaboration Tools: Delegate and share projects, permissions, and activity.
- Cross-Platform Syncing: Hack previous files across Windows, macOS, Android, and iOS.
- Back up/Restore/Version History/File Recovery: Back up, restore, and retrieve previous versions of files and delete files.
- Governance: Consists of regulations, such as those of HIPAA, GDPR, and PIPEDA.
Pricing:
- Free: 5 GB storage
- Solo Basic: $8 / month- 2 TB storage
- Solo Professional: $ 20/month, 6 TB storage
- Teams Standard: $6 per month per user- 1 TB per individual user
- Teams Unlimited: $15 per user per month – no limit on the storage of each user
Website: https://www.sync.com/
6. pCloud Business
pCloud Business is a team and business-focused cloud storage solution that provides an easy-to-use file management service with security. It is also distinguished by the ability to offer 1TB space to each user, scalability of management of users, and the built-in encryption feature with no additional monthly fees.
Other distinctive traits and capabilities refer to the possibility of branding shared links with the message and logo of your company, and the pCloud Drive, allowing access to cloud files directly through the desktop without occupying local storage space. These combination characteristics make it a perfect file sharing and storage solution requirements of businesses.
Key Features:
- TB of storage may be unlimited (Business Pro) or per user (Business plan).
- Cloud Encryption as a feature
- The file version history is maintained over a cycle of 180 days
- Branded file exchange
- Access through drive (pCloud Drive)
- Scalable user administration
- Free trial lasts 30 days
Pricing:
- Business Plan: $7.99/user/month (per year)
- Business Pro Plan: $15.98/ user/month (per yearly billing)
Website: https://www.pcloud.com/
7. IDrive Business
Drive Business is a comprehensive data backup service that suits the needs of any organization that wants affordable, flexible, and secure backup. Unlike most of the competitors, IDrive has an unlimited capacity of devices per account that covers desktops, laptops, servers, and mobile devices. Centralized administration is provided, the control console is logical and simple to manage, which means this product is appropriate for groups and businesses.
Some of the features through which IDrive pays attention to data security include 256-bit AES encryption, personal encryption keys, and compliance with standards such as HIPAA or GDPR. It further offers three free business data transfers per annum through IDrive ExpressTM, which enables fast backup of large quantities of data. This package of adaptability, protection, and low cost makes IDrive Business a standout amongst the most recommended in the cloud backup business.
Key Features:
- Device backups with Qured are unlimited per account
- 256-bit AES encryption with optional encryption keys
- HIPAA, GDPR, and other compliance standards
- The central administration panel with which several devices are managed and multiple users are handled
- IDrive Express can handle up to three physical data projects annually.
- Cross-platform with Windows, macOS, Linux, iOS, and Android
Pricing:
- 250 GB: $99.50/year ( first year $69.65)
- 500GB: $199.50/year(first year $139.65)
- 1.25 TB: $499.50/year (first year $349.65)
- 2.5 TB: $799.50/year (first year $559.65)
- 5 TB: $1499.50/year (first year $1049.65)
- 25 TB: $5899.50/year (first year $4129.65)
- 50 TB: $11599.50/ year (first year $8119.65)
Website: https://www.idrive.com/
8. Tresorit
Tresorit is a cloud-based storage and file sharing service that is known to provide substantial security parameters, especially its end-to-end encryption privacy touting, which guarantees the individual owns their files. Tresorit uses the zero-knowledge encryption model in which the company has no access to your data.
This qualifies it to be an appropriate option, especially when dealing with sensitive information of individuals and businesses looking for reliable cloud storage solutions for businesses. Tresorit also has outstanding collaboration features, and users can share and edit documents on any device. Having conformance with GDPR and HIPAA requirements, Tresorit is especially appropriate in these sectors, such as medicine, legal, and financial practices, where there is a high data security.
Key Features:
- At the free tier, 3GB of encrypted storage can be used
- Zero knowledge and end-to-end encryption
- GDPR, HIPAA compliance
- Protected sharing of files and work collectively
- Integration with Outlook and Gmail of encrypted email attachments
- Multi-device support
Pricing:
- Business: $19/user/month
- Professional: $27.49/user/month
- Enterprise: Custom building
Website: https://tresorit.com/
9. Amazon Web Services (AWS)
Amazon Web Services (AWS) is a Cloud Infrastructure as a Service and one of the leading cloud computing platforms, providing well over 200 services including computing, exclusive storage rooms, machine operations, analytics, database management, internet services, and Artificial Intelligence. It enables companies to expand in the most efficient way possible without the need to develop major physical infrastructure, and it only uses resources that are charged.
AWS has been reputed to be reliable, safe, and has extensive facilities and infrastructures located all over the globe, and therefore, it can be trusted by start-ups, enterprises, and governments across the globe.
Key Features:
- Elastic Compute Cloud (EC2): Provides scalable virtual server services.
- Storage Solutions: Simple Storage Service (S3) is a provision of long-lasting storage.
- Database Management: The Amazon relational Database Service (RDS) is used to support various database engines.
- Machine Learning: SageMaker that develops, trains, and deploys ML models.
- Isolated network environments are provided by virtual private clouds, or VPCs.
Pricing:
- Custom pricing
Website: https://aws.amazon.com
10. Google Cloud
Google Cloud is a full portfolio of cloud computing services by Google, which allows developers and business planners to build and scale cloud applications and services using the same infrastructure that powers Google’s most popular products. It offers a large assortment of tools to calculate, store, analyze data, use machine learning, etc., making it an excellent choice for cloud hosting for startups, as well as being utilized by businesses and schools.
The difference with Google Cloud is that it integrates in a seamless way with advanced AI, e.g., the Gemini 2.5 Pro model includes multi-step reasoning, taking on deep research tasks. Besides, Google has tools such as NotebookLM, a note summarization tool, which is a video generation tool, as well as Jules, an AI coding agent that helps developers by writing tests, fixing bugs, and updating code asynchronously.
Key Features:
- The site consists of 300 credits free of charge that a new user can practice and get acquainted with different services.
- Get free use limitations for BigQuery, Compute Engine, and over 20 AI products.
- Free tier on some services, including AutoML, Vision AI, and Natural Language API.
- Top AI software such as Gemini 2.5 Pro, NotebookLM, Veo 3, and Jules.
- Seamless productivity with integration into Google Workspace.
Pricing:
- Pay-as-you-go approach to more flexible billing issue – pay-on-usage.
- Discounted rates that could be availed by longer-term commitment and Spot VMs.
- The third pricing plan, Google AI Pro, is sold at $19.99 per month, with 2TB storage space and premium AI features.
- Free AI Pro plan to students in higher education in 30 countries (including the USA, Canada, UK, France, Spain, Italy, Germany, Australia, New Zealand, etc.).
Website: https://cloud.google.com/
11. Zoho WorkDrive
Zoho WorkDrive is a feature-rich cloud storage and collaboration tool that enables teams or workgroups to work together regardless of size, business, or organization. WorkDrive also includes a built-in office suite (Zoho Writer, Sheet, Show) and a wide variety of other features, including instant document editing, AI-based features, and tools (eg, audio/video transcripts and intelligent search) or advanced features (eg, including version history, granular access controls, password management tools, and external sharing links with password protection).
TrueSync technology enables access to all files without the use of local storage, and mobile and desktop apps give you non-stop access. WorkDrive is GDPR and HIPAA compliant and can be ISO handled, which is a secure solution for any business that handles sensitive information.
Key Features:
- Zoho: writer, sheet, and show offer integration with each other to edit.
- Zia AI assistant, video/audio transcription, and smart search.
- Advanced Security: 256-bit AES encryption, shared links can be password-protected, and it has a fine access control.
- Version History: Unlimited file versioning to keep track of changes.
- External Sharing: Provide various links to files with various rights.
- TrueSync Technology: No need to use the local storage to access all files.
- Mobile & Desktop Applications: Continuous access inter-deviceness.
- Compliant with GDPR, HIPAA, and ISO 27001.
Pricing:
- Individual Plan: 5 GB space, free.
- Starter Plan: $2,50 /user/month, 1 TB team storage.
- Team Plan: $5/user/month, 3 TB of storage per team.
- Business Plan: $8/ user/ month, 5 TB team storage.
- Enterprise Plan: Personalized pricing on expanded teams.
Note: Prices are on an annual basis and could be different depending on areas and additional features.
Website: https://www.zoho.com/workdrive/
12. Citrix ShareFile
Citrix ShareFile is a secure, cloud-based app that simplifies document transfer, e-signatures, and workflow automation for companies of all types and sizes. Unlike most file sharing sites, ShareFile is user mandates or aspires to be more user-compliant, involving strict security, and therefore it is applicable in fields that require this, such as healthcare, financial, and land accounting sectors.
The automated document collection and secure share recommender are examples of the AI-driven tools provided by it, which can relieve the administrative burden on businesses and increase client satisfaction. Additionally, ShareFile may be customized with client portals, an infinite number of client users, and connections with programs like Google Workspace and Microsoft 365. Whether you are a small or a big organization, ShareFile has scalable solutions that fit your organization.
Key Features:
- A secure share recommender based on AI
- Unrestricted client users
- Compliance-enabled e-signatures complete with HIPAA, SEC, and FINRA support
- Automated workflows and document feedback/approval
- Customizable Customer portals and branding
- Accessible through the phone with offline editing
- High security, such as encrypted e-mail and threat alarms
Pricing:
- Advanced: $16 per user/ month (minimum of 3 users)
- Enterprise: $25 a month per user (minimum of three users)
- Industry advantage: $41.67 per user/month ( minimum 3 users)
- Virtual Data Room: $67.50 per user/month (minimum 5 users)
Note: All plans have a 30-day free trial.
Website: https://www.sharefile.com/
Comparison Table for Business Cloud Storage and File Sharing Providers
| Provider | Key Features | Storage | Security / Compliance | Pricing (Starting) | Best For |
| Google Drive for Business | Real-time collaboration, AI search, edit MS Office files, and offline sync | 30 GB – Unlimited (depending on plan) | Enterprise-grade encryption, GDPR, HIPAA | ₹2,760/user/year (Starter) | Teams on Google Workspace |
| Dropbox Business | Dropbox Paper, offline access, Smart Sync, and connectors with Google Workspace, Slack, Zoom, and Microsoft 365 | 3 TB – Unlimited | 256-bit AES, 2FA, remote wipe, audit logs | $15/user/month | Simple collaboration & easy file sharing |
| Microsoft OneDrive Business | Deep MS 365 integration, Copilot AI, real-time editing | 1 TB – Unlimited (per user) | Advanced security, compliance, encryption | $5/user/month | Microsoft Office/Teams users |
| Box for Business | Box AI, unlimited storage, e-signatures, metadata, automation workflows | Unlimited | Advanced compliance & security (GDPR, HIPAA) | $5/user/month (Starter) | Enterprises needing compliance & e-signature |
| Sync.com | Privacy-first, default end-to-end encryption, file versioning, GDPR/HIPAA ready | 1 TB – Unlimited | Zero-knowledge, HIPAA, GDPR, and PIPEDA compliant | $6/user/month (Teams Standard) | Companies needing max privacy/security |
| pCloud Business | 1 TB/user or unlimited, pCloud Drive (no local storage usage), branded file links, built-in encryption | 1 TB per user (or Unlimited plan) | Client-side encryption option | $7.99/user/month | SMBs needing scalable team storage |
| IDrive Business | Backup focus, unlimited devices, physical backup service (IDrive Express) | 250 GB – 50 TB | 256-bit AES, HIPAA/GDPR compliant, custom encryption | $69.65/year (250 GB, first year promo) | Businesses prioritizing backup |
| Tresorit | Strongest E2E encryption, zero-knowledge model, Outlook & Gmail encrypted sharing | 3 GB free – scalable | GDPR, HIPAA, enterprise-grade security | $19/user/month | Legal, medical, and financial sectors |
| AWS (Amazon Web Services) | Infrastructure cloud, S3 storage, ML with SageMaker, RDS, pay-as-you-go | Pay-as-you-use (virtually unlimited) | Enterprise-grade encryption, global compliance | Pay-as-you-go | Enterprises needing full-scale cloud infra |
| Google Cloud | AI-first cloud (Gemini, NotebookLM, Veo3), $300 free credits, BigQuery, ML | Virtually unlimited | Enterprise-grade encryption, Google global compliance | Pay-as-you-go; AI Pro $19.99/month | AI-driven companies & data-heavy enterprises |
| Zoho WorkDrive | Built-in office suite (Writer, Sheet, Show), Zia AI, TrueSync, unlimited version history | 1 TB – 5 TB+ team storage | GDPR, HIPAA, ISO 27001 compliant | $2.50/user/month | SMBs needing low-cost collaboration |
| Citrix ShareFile | Secure transfer, AI share recommender, e-sign, unlimited client users, custom portals | Customized (depends on plan) | HIPAA, FINRA, SEC compliant, threat alerts | $16/user/month (min 3 users) | Finance, healthcare, and legal industries |
Conclusion
Choosing a cloud storage and file-sharing solution is a crucial step in promoting collaboration, data security, and business growth. Business cloud storage and file sharing providers as Google Drive Business, Dropbox Business, and Microsoft OneDrive Business, have robust feature sets that can delight most organizational users. Business owners who take security and compliance seriously can rely on Sync.com, Box for Business, and Tresorit with confidence.
Review the unique needs of your organization in terms of storage, security standards, and integration to come up with a decision that meets these gaps.
Frequently Asked Questions (FAQs)
1. What is Business Cloud Storage and Why is it Important?
Business cloud storage is an online service that allows companies to securely store, access, and share files from anywhere. It’s important because it enhances collaboration, ensures data security, reduces IT costs, and provides scalability for growing businesses.
2. Which is the Most Secure Cloud Storage Provider For Businesses?
Providers like Tresorit, Sync.com, and Box for Business are highly secure with end-to-end encryption and compliance with GDPR, HIPAA, and other global regulations, making them ideal for industries that handle sensitive data.
3. How Does Pricing Work For Business Cloud Storage Providers?
Most providers use a pay-as-you-go or per-user/month pricing model. For example, AWS and Google Cloud charge based on usage, while Zoho WorkDrive and Dropbox Business offer fixed monthly plans depending on team size and storage requirements.
4. Which Cloud Storage Provider is Best For Small Businesses?
Zoho WorkDrive, pCloud Business, and Dropbox Business are excellent for small to medium-sized businesses (SMBs) due to their affordability, easy collaboration tools, and flexible storage options.
5. What Should Businesses Consider Before Choosing a Cloud Storage Provider?
Businesses should evaluate:
- Storage needs (GB/TB requirements)
- Security & compliance (GDPR, HIPAA, ISO certifications)
- Collaboration features (real-time editing, integrations)
- Pricing & scalability (pay-as-you-go vs. fixed plans)
- Industry-specific needs (healthcare, finance, education, etc.)
